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Active Registered Voters
as of 04/17/2014
Republicans:
72,477
Democrats:
31,313
Others:
30,089
Total:
133,879

Elections Glossary

A thru I         J thru Q         R thru Z

GLOSSARY OF ELECTION TERMS

A

ABSENTEE BALLOT
A ballot that is provided to voters upon request who either cannot or choose not to go to the polling place to cast their ballot on Election Day.  Absentee Ballot voting is also referred to by some as “Vote by Mail”. It may be accomplished by mail, at the Supervisor of Elections Office or other sites designated by the Supervisor of Elections.

ACTIVATOR (PEB)
Small plastic cartridge (about 3 inches by 3 inches, 1 inch thick) with infrared eye used to activate iVotronic terminals and perform technical functions including activating and deactivating the terminals. 

ACTIVATING TERMINALS
The process of using the Master Activator PEB to activate the iVotronic terminals for the opening of the polls on Election Day. Also the process of activating a terminal to bring up a ballot for a voter to cast their ballot.

AFFIRMATION
Legal document, signed by voter and Precinct Clerk that affirms required information.

ASSISTANT CLERK
The Assistant Clerk is responsible for assisting the Clerk with provisional ballots, address changes, breaks and overall election board duties as needed and may substitute for the Clerk if they are unable to serve.  

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B

BALLOT ACCOUNTING FORM
A form the clerk utilizes to verify and log seal information, it also contains the oath for Poll workers and a section for simple calculations to account for all ballots issued, spoiled and unvoted.

BALLOT ON DEMAND (BOD)
This system prints ballots as needed, eliminating the need to order ballots in large quantities and then discarding all unused ballots after each election. In a primary election a county can have more than a hundred ballot styles, which requires a lot of storage space if ballots are preprinted for each precinct. The ballot-on-demand system stores PDF (postscript data format) files of each ballot style and uses information about the voter to generate the correct ballot style. Ballot-on-demand equipment can be used for mail ballots and provisional ballots. The county also uses the equipment to print ballots for early voting.

BALLOT STUB
The part of the ballot that is torn off of each ballot before issuing to voters.  The pad of stubs must be placed in the ballot transfer case.

BALLOT STYLE
Type of ballot issued for a specific voting area.

BALLOT TRANSFER TUB
A tub where the voted ballots are placed, sealed and transferred to the Elections Office.

BOOTHS
A voting booth in which a voter completes his/her paper ballot before casting it on the DS200 Optical Scanner Voting Machine.

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C

CANVASSING BOARD
The Supervisor of Elections, Clay County Commissioner, and Clay County Court Judge.

CHECKLISTS
Document used to guide Poll workers through Election Day processes.

CLERK
Responsible for the overall management of tasks, activities and workers in the polling place.   Visits assigned precinct the day before the Election, ensures all supplies have been delivered and assist the set up team in setting up the precinct when possible.  (The Assistant Clerk is responsible for assisting the Clerk and sharing his/her duties as needed and may substitute for the Clerk if they are unable to serve.)

      The Clerk calls workers listed on Precinct Payroll to ensure they will be working on Election Day, remind them of arrival time at 6:00 a.m.

      Goes to Elections Office during the hours specified on “Pick-up Letter” mailed from Poll worker Coordinator to pick-up Clerk’s materials and secures them until Election morning.

      Assists in pre-election setup of polling place by assembling booths, and organizing tables and chairs.

      Turns on cell phone, charges cell phone and ensures it is working.

Note: If any items are missing, the clerk must notify the Elections Office immediately.
 

 BEFORE POLLS OPEN
 
     •      Follows the “Opening Checklist” to ensure all tasks are completed.  

 DURING POLLING HOURS   

      Supervises the Inspectors and Poll Deputy to ensure that they are following procedures.

      Answers questions and assists voters and Poll workers throughout the day.

      Ensures that the polling place functions efficiently and in accordance with State law.

      Fills out “Affirmation” forms for voters whose names must be verified in the Voter registration rolls to

    determine eligibility.

      Fills out a “Declaration to Secure Assistance” form for voter’s who request special assistance and do not have “Assistance Required” notated in the EVid.

      Issues Provisional Ballots to voters whose eligibility cannot be determined or voters without sufficient identification.

  AFTER POLLS CLOSE

      Follows the “Closing Checklist” to ensure all tasks are completed.

      Returns the Clerk’s tub, iVotronic, Media Transfer Bag, voted ballots and other items to the Elections’ Office.

CLERK TUB
Clear plastic tub used to transport Clerk’s supplies (Precinct registers, Document Folder, Cell Phone and office supplies) that are issued at the Elections Office the Friday and Saturday before the election.

COMMUNICATIONS PACK
Plastic case that contains the PEB Activator and the printer used to run the “Zero Tape” and “Totals Tape”.

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D

DS200 OPTICAL SCAN VOTING MACHINE
Digital voting machine using paper ballots.  Voter blackens oval to indicate his/her choice in each race and inserts the completed ballot into the DS200 machine to cast vote.

DS200

DECLARATION TO SECURE ASSISTANCE
Form used by Poll workers for voters that require the assistance of another to vote.

DEACTIVATING TERMINALS
The process of using the PEB Activator to collect votes at the end of Election Day and close or deactivate the terminals.

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E

EARLY VOTING
Opportunity in which voters can cast their ballots at any Early Voting Site and usually occurs for a ten day period prior to the election. 

ELECTION BOARD
All Poll workers (Clerk, Assistant Clerk, Tabulator, and Inspectors) serving in a precinct on Election Day. Florida Statutes mandate a Clerk and at least one Inspector. The Poll Deputy is not a member of the Election Board; however, they must sign the payroll.

ES&S
Election Systems and Software, vendor for Clay County’s voting system.

EVID
Electronic Voter Identification Unit is used to verify a voter’s address, status and signature information at Early Voting and the polls.  The voter presents his/her Florida Driver’s License or Florida Motor Vehicle Identification Card (with the magnetic strip) to the clerk/inspector at the precinct and the card is swiped through the EViD unit, which accesses the voter database and displays the information for the voter so that it can be verified as to precinct, address, etc.  The unit can also be used manually, where the clerk/inspector keys in the voter’s information using a valid form of identification that contains the voter’s signature and picture.

 EVID

EViD Operator (Inspector)
Greets voters, checks voter’s identification, verifies voter information in the EViD and issues Voting Pass to voters.
  

  DURING POLLING HOURS 

  • Greets the voters and asks for proper identification with photograph and signature.
  •  Locates the voter’s name in the EViD by swiping his/her ID or Pressing “Search for Voter” button (if voter’s ID does not have a magnetic strip on the back) and entering the voter’s DOB, Name or Voter Registration Number in the appropriate fields.     
  • Asks the voter for their current address and verifies this information with what appears on the EViD screen.
  • Directs the voter to sign the Signature Pad.
  • Compares the signature with the voter’s identification.
  • Print the Voting Pass for the voter to present to the Ballot Inspector for voting.

EVID PASS
Slip that prints after voter's information has been verified by the EViD inspector; he/she has signed the signature pad, and has been cleared to vote and is then presented a poll worker who exchanges it with the voter’s Ballot.

EVID TOTALS TAPE
The tapes that print once the EXIT button is pressed on the EViD showing the totals of voters who were processed on the EViD during Early Voting or on Election Day.

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F

FIELD ELECTION DEPUTY (FED)

 PRIOR TO ELECTION DAY

      Attend a four hour training session.

      Meet with Clerk and Election Board, when possible, at Polling Place on the day prior to the election and assist with pre-election setup of polling place by assembling booths, and helping Clerk organize tables and chairs according to sample “Precinct Layout Diagram”.  

      Become familiar with the geography of the assigned area.

 ON ELECTION DAY

  • Visit Polling Places within assigned area, ensuring that all operating procedures of voting activities are conducted in accordance with mandated legal and procedural requirements.
  • Provide assistance to the Clerk whenever necessary. 
  • Troubleshoot the iVotronic and DS200 voting equipment, including the use of service menus to rectify malfunctions as needed. 
  • Serve as liaison with the Supervisor of Elections, other FEDs, and ES&S technical assistance team members to obtain technical direction in resolving equipment malfunctions as necessary.
  • Complete a checklist during each visit to the assigned precincts within their designated area.

 ON ELECTION NIGHT

  • Follow up on precincts that are not secure by 8:00 P.M. You may need to visit precinct(s) to assist as needed.   
  • Assist with closing procedures in any problem precinct.    
  • Ensure that all precincts within assigned area have closed and printed Totals Tapes and are in route to Elections Office.   
  • Return binder, other assigned materials, and the cell phone and charger to your Elections Office.

FLORIDA STATUTES (F.S.)
Laws enacted by the Florida Legislature.

FREE ACCESS NOTIFICATION
Notice that is required to be given to voters voting a provisional ballot advising them how they can obtain information on whether or not their vote was counted.

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I

INACTIVE
Word which may appear next to a voter’s name indicating that it has not been possible to deliver an address confirmation final notice (first class mail) to the voter and the voter has not contacted the Elections Department. Voter is allowed to vote after confirming address.

INSPECTOR
A poll-worker that assists with set-up and break-down of precinct.  Collects and reviews all EViD Voting Passes before issuing voter his/her Correct Paper Ballot, and gives demonstrations on how to fill-in the oval on the paper ballot.

 DURING POLLING HOURS

    • Collects and reviews all EViD Voting Passes prior to issuing Correct Paper Ballot to voter.
    • Gives demonstrations on how to fill-in the oval on the paper ballot.

 AFTER POLLS CLOSE

    • Assists the Clerk in following “Closing Procedures Checklist” as directed.
    • Waits for dismissal by Clerk before leaving the polling place.

IVOTRONIC TERMINAL
Touchscreen Voting device manufactured by ES&S used at precincts throughout Clay County for voters with disabilities.  The Audio iVotronic terminal is used by voters with visual impairments or inability to read.  It allows them to listen to the ballot selections by using earphones and enables them to vote independently by touching different shaped buttons at the bottom of the iVotronic unit.

 iVotronic

 

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J

JUMP DRIVE
Small activator used to activate and store information from the EViD Machine and the DS200 Optical Scanner Voting Machine.

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M

MARG
An applicant who registers by mail and who has never previously voted in the state and who has never been issued a Florida driver's license, Florida identification card or Social Security card.  A MARG voter must provide a copy of a identification with name or photo or specified document with name and current address.  This can be provided at time of registration or prior to voting.

MASTER ACTIVATOR (PEB)
The activator used to activate (open) iVotronic terminals in the morning, select and activate Ballot for ADA voters, deactivate (close) iVotronic terminals after polling has closed and collect results from memory of terminal.

MODEM
A device that allows a computer to communicate with another computer over analog telephone lines using communication software.

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O

OATH OF PERSON ENTERING A CHALLENGE FORM
Form issued by Clerk and used by voters or poll watchers to challenge the right of a voter to vote.  The person challenging the vote must complete an oath form and reason for the challenge.  The challenged voter must be given a copy of the oath and then be allowed to vote a provisional ballot. 

OPTICAL SCAN VOTING MACHINE (intELECT DS200)
This is a precinct ballot scanner from ES&S that enables the voter to insert his/her voted paper ballot into the voting machine at the polling place.  The touch-screen scanner tabulates the votes and feeds the inserted ballots into an attached ballot storage bin.  After the polls are closed, the results can be modemed in directly from the polling places and are collected as well on USB flash drives.

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P

PAYROLL SHEET
This is a printed list of all Poll workers including the Poll Deputy that must be filled out and signed on Election Day.

PEB (ACTIVATOR)
Personal Electronic Ballot, used to load each ballot style.  Also referred to as the 'Activator'.

POLL DEPUTY
Poll worker sworn in by the Clay County Sheriff’s Office who is responsible for maintaining order outside the Polling Place.  Although not a member of the Election Board, the Poll Deputy is subject to the lawful commands of the Clerks.

 DURING POLLING HOURS

    • Places all outside signs and designates the 100 foot “no solicitation” area
    • Remains outside near the front entrance of the polling place while the polls are open.
    • Maintains order/crowd control by creating an orderly line.
    • Ensures that all solicitors at polling sites remain within the limits of the law, 100 feet, away from entrance.
    • Greets and reminds voters to have their identification documents ready.
    • Closes off the line at 7:00 pm by standing at the end of it.

 ON ELECTION NIGHT

    • Upon direction of Clerk, removes placard sign outside of polling place.
    • Ensures the proper disposal of debris and campaign literature in polling place area.
    • Remains at the polling place with the Election Board until dismissed by the Clerk.

POLL WATCHER
Person designated by a candidate, political party, or political committee to observe the conduct of voters and Poll workers on Election Day. Must have authorization from the Supervisor of Elections to be inside the polling room.

PRECINCT
An area that has specific boundaries established for election administration purposes.

PRECINCT LAYOUT DIAGRAM
Diagram of the layout of the precinct used as a guide by poll workers in setting up equipment, tables, etc. to allow for a smooth flow for voters in the polling place.

PRECINCT PLACARD SIGN
A metal frame, depicting the precinct number, used outside each precinct to designate the location.

PRECINCT REGISTER
Notebook containing alphabetical listing of registered voters in the precinct used to process voters if a power outage occurs.

PROTECTED ADDRESS
Message printed on the EVid indicate voter has requested that their address be withheld from public view pursuant to Chapter 119 Florida Statutes.

PROVISIONAL BALLOT
A ballot that is used by voter to vote in conjunction with a Provisional Ballot Certificate when the voter’s name is not in the precinct register, voter's eligibility cannot be determined, voter's right to vote is challenged, voter was sent a mail (absentee) ballot, however goes to the polls to vote and does not bring mail ballot to surrender and it cannot be confirmed by SOE office that mail ballot has been received by the SOE office, or voter fails to provide photo identification.  In order for the provisional to be considered, the voter must also be in the correct precinct corresponding to his/her current resident. 

PROVISIONAL BALLOT BAG
The Purple Ballot Bag is used to secure voted provisional ballots; the bag is sealed and serves as a Provisional Ballot Envelope drop bag once Provisionals are completed, signed, and verified by the Clerk.

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R

RESULTS TAPE (Totals Tape)
Printout of results that lists the iVotronic terminal and DS200 Optical Scan Voting machine that were opened and closed within a precinct and the tally of results.

S

SAMPLE BALLOT
Printed facsimile of actual ballot for specific election produced in English.

SECRECY ENVELOPE
A secrecy sleeve in which the ballot is placed to ensure privacy of the voter’s votes before the ballot is inserted into the DS200 Optical Scanner Voting Machine.

SIGNATURE UPDATE
Voter is issued an FVRS Voter Registration Application if the signature differs, to update the voter’s record and allow the voter to vote.

SPLIT PRECINCT
A precinct divided into more than one district resulting in more than one ballot style.  This occurs due to different districts or municipal boundaries within a voting precinct.

SPOILED BALLOT
A ballot in which a voter has marked incorrectly. 

SUPERVISOR OF ELECTIONS (SOE)
The chief election officer in the County who is legally responsible for the administration and operation of an election and compliance of all federal, state, and local election laws, procedures and policies.  The Supervisor is the final authority on issues of election administration, procedures, and questions of voter eligibility.

SUPPLY TUB
Blue tub that is used to transport and store supplies delivered to the precinct for Election Day.

SUPPLY LIST
List of all supplies used to verify items issued to the polling place.

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T

TABULATION ROOM
Location where the precinct results, early voting ballots and absentee ballots are tabulated on election night and where results are released.

TOTALS TAPE
Printout of results that lists the iVotronic terminal and DS200 Optical Scan Voting machine that were opened and closed within a precinct and the tally of results.

TOUCH SCREEN VOTING MACHINE (iVotronic)
Voting booth containing the touch screen voting terminal used by voters with disabilities. 

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V

VOTER PASS (EVID PASS)
Slip that prints after voter's information has been verified by the EViD operator; he/she has signed the signature pad, and has been cleared to vote and is then presented a poll worker who exchanges it with the voter’s Ballot. 

VOTER INFORMATION CARD
A card that is mailed to a voter at his or her residence address which contains the voter’s name, residence address, date of birth, party affiliation, voter ID number, date of registration, precinct number, polling place location, district designations for a voter, name and contact information of the Supervisor of Elections.

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Z
ZERO REPORT TAPE
Printout from Communications Pack and DS200 Optical Scan unit showing all voting machines that were opened and displayed a zero (0) count for all races before voting begins.

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Clay County Supervisor of Elections
Phone (904) 269-6350 * Fax (904) 284-0935
P.O. Box 337 * 500 N. Orange Ave. See Map
Green Cove Springs, FL 32043
General Email: mail@clayelections.com


Under Florida law, F.S. 668.6076, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.